Since 1996, HR Associates has been a recognized leader in the provision of temporary services to the public, broader public, and not-for-profit sectors throughout Ontario. With a strong reputation for being recruitment specialists with extensive experience in providing staffing services for administrative and professional positions in program management, healthcare, communications, human resources, finance, information technology, policy development, etc.
Executive Assistant/Project Coordinator
Our public sector client is seeking a highly organized Executive Assistant to provide executive support and coordination to members of the senior leadership.
Your responsibilities will include managing calendars and coordinating meetings and events. You will play a role in overseeing financial reporting, managing expenses, and ensuring the accuracy of important documents.
As the liaison between the Executive office and internal departments, external stakeholders, and other key partners, and you will be responsible for ensuring that the Executive office is running smoothly by proactively managing tasks, tracking deadlines, and anticipating the needs of senior executives. You will also be responsible for coordinating a variety of special projects, in support of overall strategies by conducting research, preparing business cases, developing project plans, determining project resource requirement and meetings with management, staff and stakeholders.
Qualifications:
- Proven and demonstrated experience in providing executive level services and support within a highly demanding work environment with expertise in prioritizing and managing competing priorities.
- Excellent verbal and written communication skills to relay and clarify information in a manner adapted to the requirements of specific situations and audiences; ensure the high quality of all documents, submissions, and correspondence.
- Superior technical skills and proficiency in MS Office (e.g. Word, Excel, and PowerPoint) to produce reports, spreadsheets, etc.
- Critical thinking skills to recommend viable and effective administration solutions and review and coordinate information for the executives.
- Exceptional organizational and time management skills.
If you feel that you have the right combination of qualities for this position, please submit your resume. We thank all candidates for submitting their resume, however only those selected for an interview will be contacted.
If you require an accessibility accommodation during the recruitment process, please call 416-237-1500 x. 266.
