The Ontario Colleges Library Service (OCLS) is seeking a Corporate Administrator to join their Corporate & Business Services team. In this role, you will play a crucial part in providing comprehensive corporate, business, and administrative support across the organization, ensuring the efficient operation of OCLS. Your responsibilities will also involve coordinating and facilitating various administrative activities associated with the governance of OCLS and its Board of Directors.
As Corporate Administrator, you will be supporting the corporate administrative functions of OCLS with the development, implementation, and maintenance of office administrative procedures and best practices, ensuring efficient coordination, control, and reporting of operational and administrative activities. Additionally, you will be providing direct administrative and clerical support to both management and teams and act as the back-up to the finance person. This support also extends to the development and revision of corporate policies and guidelines, along with the management and maintenance of corporate contract files, ensuring compliance with contract terms. Lastly, you will be overseeing software licenses and contracts, tracking supplies, equipment, IT assets, and database management are integral components of this role.
You also will be responsible for providing senior support to the Board of Directors, including the preparing and distributing meeting materials. In this role you will attend meetings upon request, distributing board documents, agendas, and recording minutes.
Furthermore, the role is instrumental in guaranteeing effective user access to our information and knowledge management platforms and administrating access and retention of OCLS-related paper and electronic records, files, and information, in strict compliance with records and information management requirements, procedures, and protocols. Your work includes managing our website, intranet and supporting the development of training materials and newsletters.
What OCLS Offers:
How to Apply: Click on the APPLY NOW button to apply by December 18th, 2023
If you have questions, please contact Mirjana Nevajdic at 416-237-1500 x 236 or at firstname.lastname@example.org. Please visit Ontario Colleges Library Services for more information
OCLS welcomes applications from those who would contribute to the further diversification of our staff, including, but not limited to, Indigenous Peoples, persons with disabilities, and persons of any sexual orientation or gender identity, ethnicity, or age.
OCLS is an equal opportunity employer and strives to ensure that its hiring process meets the needs of all persons with disabilities. As such, OCLS will provide reasonable accommodation for any applicant, as requested during the hiring process.