At Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in health and wellness for all. Our mission is to connect the health system to drive improved and equitable health outcomes, experiences and value. How we work together is reflected through our five values: integrity, inspiration, tenacity, humility and care.
What Ontario Health offers:
Achieving your career goals is a priority to us. Benefits of working at Ontario Health may include the following based on employment type:
- Fully paid medical, dental and vision coverage from your first day
- Health care spending account
- Premium defined benefit pension plan
- 3 personal days and 2 float days annually
- Individual contributors start at 3 weeks’ vacation, and 4 weeks at 2 yrs.
- Career development opportunities
- A collaborative values-based team culture
- Wellness programs
- A hybrid working model
- Participation in Communities of Inclusion
Want to make a difference in your career? Consider this opportunity.
A key member of the team that leads the design and implementation of the inaugural clinical and system strategies, plans, and policies for the Mental Health and Addictions Centre of Excellence. This Coordinator position contributes by supporting the delivery of key business functions – clinical programs, system planning and performance, community and regional engagement, and business operations. This Coordinator position contributes their growing knowledge, experience, and expertise to improving the mental well-being on Ontarians through supporting the conception, development and implementation of products and processes that improve the planning, delivery, and quality of MHA services in Ontario. In this important and exciting role, you will be responsible for the following.
Here is what you will be doing:
- Providing overall support, coordination, and organization for your business area.
- Being highly organized and efficient and require minimal supervision to complete tasks.
- Ensuring efficient operation of the business unit and provide suggestions for improvements and implementation as approved.
- Demonstrating collaboration and exercising judgment and independence in organizing your work.
- Modeling the highest-level professionalism, ethics, and customer service.
- Establish and maintain positive working relationships with key internal and external partners including governance bodies’ members, clinical leads, clinicians, administrative assistants and others.
- Manage incoming inquiries and triage requests as required. Ensure that matters are handled in a timely, accurate and strictly confidential fashion.
- Coordinate, schedule, provide support and manage meeting logistics for various components program including: Committees, Expert Groups, Working Groups and Communities of Practice (CoP) in coordination with other members of the team. Virtual and in-person meetings, workshops, and other knowledge transfer events.
- Ad hoc meetings with internal and external individuals and groups, ensuring activities and deliverables are aligned with plans.
- Assist in the development and distribution of communication materials including, but not restricted to, letters, briefs, reports, presentations, web-based communication, and emails; facilitate knowledge transfer and exchange.
- Maintain project/program/operational documents and sites as directed.
- Assist in the collection and compilation of required information to support the development and tracking of project/program/operational plans as directed.
- Coordinate program activities, including working with committees and project teams to monitor tasks, milestones, and expenses.
- Provide support in the administration of procurement and contracts.
- Provide support in establishing, mapping, and communicating processes.
- Maintain and coordinate effective electronic-based filing systems to ensure documents are organized, up to date and accessible for the team.
- Prepare documents, presentations, and spreadsheets, as needed.
- Perform other related duties as required.
Here is what you will need to be successful:
Education and Experience:
- Completion of post-secondary education.
- A minimum of 5 years of experience in a coordinator or assistant capacity, preferably in a healthcare environment.
Knowledge and Skills:
- Highly motivated, results-oriented, team player.
- Eagerness to learn about and partner with all regions and departments within the organization to advance the Project objectives.
- Advanced administrative competence with Microsoft Office programs (e.g. Project, Word, Excel, PowerPoint, Outlook, SharePoint).
- An ability to create effective presentations, charts, documents, and spreadsheets.
- You are considered self-motivated, a self-starter and have high-energy.
- Excellent interpersonal, decision-making, facilitation, and communication (verbal & written) skills.
- Ability to effectively liaise and work with all positions in the organization.
- Proven ability to develop relationships with key stakeholders to establish trust, credibility, and respect.
- Enjoy working as part of a team in fast-paced, collaborative environment.
- Consults with numerous teams, portfolios, and stakeholders to examine problems and find innovative solutions to non-routine problems where information and precedence are not readily available.
- Identifies trends and make suggestions for positive change in response to problematic trends.
- Must be able to understand the needs of diverse stakeholders to develop effective solutions and assess impact of recommendations for change.
Employment Type: Permanent Full-time
Salary Band: 3
Location: Ontario (currently hybrid; subject to change)
All applicants must be a resident of Ontario to be considered for roles at Ontario Health.
Internal Application Deadline Date: October 8, 2024
External Application Deadline Date: October 22, 2024
Ontario Health encourages applications from candidates who are First Nations, Métis, Inuit, and urban Indigenous; Francophone; Black and racialized; members of 2SLGBTQIA+ communities; trans and nonbinary; and disabled.
We encourage applicants with accessibility needs to notify us if they have any accommodation needs in the application and/or interview process.
